> ## Documentation Index
> Fetch the complete documentation index at: https://docs.dentolize.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Inventory manager: Your first week running the stock

> Everything an inventory manager needs in Dentolize or Medicolize: set up storages and items, buy from suppliers, move stock between storages, deduct materials automatically and keep counts right.

> [card] [Download the PDF guide](https://assets.dentolize.com/docs/inventory-manager-en.pdf)
>
> The same guide in 3 pages, to print or keep.

## Log in and get the app

* **Log in:** Open **my.dentolize.com** (dental) or **my.medicolize.com** (medical). Log in with your **email**, or click **Or login with username** and enter the **Clinic Login Name**, your username and password.
* **Forgot password:** **Email login:** click **Forgot your password?** and use the link we email you. **Username login:** ask your clinic owner or admin to reset it in **Settings → Users**.
* **Mobile app:** Install it from the links below. One app works for both Dentolize and Medicolize accounts.

> [card] [my.dentolize.com](https://my.dentolize.com/auth/login)
>
> Dental clinics

> [card] [my.medicolize.com](https://my.medicolize.com/auth/login)
>
> Medical clinics

> [card] [App Store](https://apps.apple.com/eg/app/dentolize/id1612892336)
>
> iPhone app

> [card] [Google Play](https://play.google.com/store/apps/details?id=com.dentolize.dentolize)
>
> Android app

## 1. Main and branch storages

Go to **Inventory → Storages** and click **New Storage**. Tick **Master Inventory** (2) for the main store, where stock is bought and then distributed. Leave it unticked for a branch storage and choose its **Branch** (3), for example a cupboard or a treatment room. Materials used in treatments are always taken from a **branch** storage. **Master Inventory** can't be changed later, and storages can't be deleted, only merged.

![Main and branch storages](https://mintcdn.com/dentolize/OgCV_QfcUf4_b5A5/images/en/faq/inventory-storages-3.webp?fit=max\&auto=format\&n=OgCV_QfcUf4_b5A5\&q=85\&s=7c891893a7a1aa882a1bf138908e2635)

> [!TIP]
>
> Set **Assigned To** on each storage: when that user records a usage, the storage is chosen automatically.

**Read more:** [Creating storage](https://docs.dentolize.com/en/inventory/create-storage.md) · [Main vs branch storage](https://docs.dentolize.com/en/faq/inventory-storages.md)

## 2. Add items with their opening quantity

Go to **Inventory → Inventory Items** and click **New Inventory Item**. Enter the **Item Name** (2), **Type** (3), the **Price** per **Item** or **Box** (4) and **Total Items in One Box** (5). Set the **Min. Amount** (6) to be alerted when stock is low. Then click **Locations for Current Stock** to enter the storage, the quantity you have now and its expiry date, and click **Create**. Box size and opening stock can only be set when creating the item.

![Add items with their opening quantity](https://mintcdn.com/dentolize/OgCV_QfcUf4_b5A5/images/en/faq/inventory-add-item-3.webp?fit=max\&auto=format\&n=OgCV_QfcUf4_b5A5\&q=85\&s=834ec733388a8c31ded105583c1ce461)

**Read more:** [Add an item](https://docs.dentolize.com/en/faq/inventory-add-item.md) · [Adding items](https://docs.dentolize.com/en/inventory/create-items.md)

## 3. Purchase orders and suppliers

Every stock movement is an **order**. Select items on the **Items** or **Stock** page, click **Orders** and choose **Purchase**.

1. Choose the **Supplier**, and any **Delivery** cost or **Discount**.
2. Click **Add New Item**: amount, storage, price and **Expiration Date**.
3. Set the **Status**. Only **Completed** adds the stock.
4. Click **Create** and save the expense form that opens (or later: **Add to Expenses** on the order).

![Purchase orders and suppliers](https://mintcdn.com/dentolize/KruD5iIWL7j-H9K_/images/en/inventory/orders-menu.webp?fit=max\&auto=format\&n=KruD5iIWL7j-H9K_\&q=85\&s=0ee70e1b9caf41cb43aa349b472d00a2)

**Read more:** [Inventory orders](https://docs.dentolize.com/en/inventory/create-orders.md) · [Supplier accounts](https://docs.dentolize.com/en/suppliers/suppliers.md)

## 4. Move stock between storages

Select the items (1), click **Orders** (2) and choose a moving order (3): **Master Distribution** (main to branch), **Return to Master** (branch to main) or **Internal Transfer** (between two branch or two master storages). Fill in the amounts and storages, set the **Status** to **Completed** and click **Create**. A completed order can't be edited or deleted.

![Move stock between storages](https://mintcdn.com/dentolize/OgCV_QfcUf4_b5A5/images/en/faq/inventory-storages-4.webp?fit=max\&auto=format\&n=OgCV_QfcUf4_b5A5\&q=85\&s=5c0961ae423fa4ff8fa4719abbd02142)

**Read more:** [Move stock between storages](https://docs.dentolize.com/en/faq/inventory-storages.md)

## 5. Deduct materials automatically

Open the item, click **Edit Item** and scroll to **Inventory Usage**. Click **Add Procedure** (2), choose the procedure (3) and the **Amount used in single procedure** (4), pick **After Procedure** or **After Procedure Steps** (5) and click **Update** (6). When the treatment is completed, the **Usage** form opens: nothing is deducted until it is saved as **Completed**.

![Deduct materials automatically](https://mintcdn.com/dentolize/OgCV_QfcUf4_b5A5/images/en/faq/inventory-link-procedure-3.webp?fit=max\&auto=format\&n=OgCV_QfcUf4_b5A5\&q=85\&s=b9096fc079926199077615bb96155335)

> [!TIP]
>
> For items used in every treatment, such as gloves, tick **All Procedures**.

**Read more:** [Link items to procedures](https://docs.dentolize.com/en/faq/inventory-link-procedure.md) · [Recording usage](https://docs.dentolize.com/en/dr-cycle/inventory-usage.md)

## 6. Counts, logs and alerts

After a stock count, correct the difference with an **Amount Adjustment** order (positive adds, negative subtracts), and take out damaged or expired stock with **Disposal**. **Inventory → Transactions** lists every completed movement, with filters, **Group By** and **Download**; use **Return Usage** to put back materials recorded by mistake. The **Dashboard → Inventory** tab shows stock value, **Low** / **Good** / **Overstock** items and expiry alerts, and lets you tick low items to create a **Purchase** order.

**Read more:** [Inventory logs](https://docs.dentolize.com/en/inventory/inv-logs.md) · [Inventory summary](https://docs.dentolize.com/en/inventory/inv-sam.md)

## Your first-week checklist

* ☐ Create your master and branch storages
* ☐ Add your items with their opening stock
* ☐ Set a **Min. Amount** for key items
* ☐ Create a purchase order and record its expense
* ☐ Distribute stock from the master store to a branch
* ☐ Link a material to a procedure
* ☐ Correct a count with **Amount Adjustment**
* ☐ Check **Low** stock and expiry alerts

## On your phone

* Get notifications for **low Inventory** (choose them in **Settings → Account → Main → Show Notifications For**).
* **Clock in and out** for attendance from your phone.
* See the day's appointments on the go.

Get the app: [App Store](https://apps.apple.com/eg/app/dentolize/id1612892336) · [Google Play](https://play.google.com/store/apps/details?id=com.dentolize.dentolize)

## Need help?

Search **docs.dentolize.com** first: most answers take under a minute. Still stuck? Message the support team in **System Chat** inside Dentolize or Medicolize, with a screenshot.

* [Add an inventory item](https://docs.dentolize.com/en/faq/inventory-add-item.md)
* [Move stock between storages](https://docs.dentolize.com/en/faq/inventory-storages.md)
* [Link items to procedures](https://docs.dentolize.com/en/faq/inventory-link-procedure.md)
* [Export a list to Excel](https://docs.dentolize.com/en/faq/export-excel.md)


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