Treasury

A treasury is a place where money is kept: a cash drawer, a bank account, a card terminal or a safe. Every payment, expense and income goes into or out of a treasury, so each treasury always shows its current balance.

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📋 Treasuries

Go to Finances → Treasury:

1. New Treasury.
2. View All Transactions: every movement of money, in all treasuries.
3. Internal Transfer: move money from this treasury to another.

The Balance column shows how much each treasury holds now.

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➕ Add a treasury

Click New Treasury:

• Name and Public Name for Users (what users see when choosing a treasury).
• Type: Cash, Bank Account, Card, Money Safe and so on.
• Initial Balance: the money already in it. It can only be set when creating the treasury.
• Bank fees for credit: a percentage taken off card payments, for card terminals.
• Users with access to this Treasury, and the Branch.

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Automatic transfer

Tick Automatic Transfer to move money to another treasury every day, for example from the cash drawer to the safe. Choose the Received Treasury, the Transfer Percent (or switch to an amount to keep in the drawer), and the time.

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🏦 A treasury’s page

Click a treasury to open its page:

1. Internal Transfer: move money to another treasury.
2. Edit Treasury.

It shows the treasury’s details, its current Balance and Initial Balance, and its Transactions and Files. Pending transfers are confirmed from the Transactions tab.

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🔄 Move money between treasuries

Click Internal Transfer on a treasury: Enter the Amount (or click All), choose the Received Treasury, and click Save. If you choose a user in Assigned To, the money shows as pending until that user clicks Confirm Receiving.

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📜 Transactions

View All Transactions lists every movement with its treasury, amount, Credit / Debit, and what it came from (an invoice payment, expense, income or transfer):